Getting started with Logsage

What Is Logsage?

Logsage helps you track your professional practice hours, supervision requirements, and continuing professional development (CPD) activities in compliance with Ahpra requirements. It streamlines the entire logbook management process—from logging daily activities to obtaining supervisor approvals and generating official reports for Ahpra submissions.

Who Is Logsage For?

Logsage is designed for psychologists at every stage of their career:

• Provisional Psychologists: Completing the 5+1 internship program (1,500+ hours)
• Registrars: Completing registrar programs (1,500–3,000 hours depending on pathway)
• Registered Psychologists: Tracking annual CPD requirements (30 hours per year)
• Area of Practice Endorsement: Full CPD portfolio management with endorsement-specific tracking, learning plans, and exportable portfolios for all nine endorsement areas
• Supervisors: Reviewing, approving, and digitally signing supervisee logbooks

How to Sign Up

To sign up for Logsage, you'll need:

• A valid email address
• A secure password (minimum 8 characters)
• Basic information about your program type and start date

Once you've created your account, you can log in using your email address and password. Logsage also supports optional multi-factor authentication (MFA) for enhanced security.

Why Logsage Is Better Than Excel Spreadsheets

Logsage offers significant advantages over Excel spreadsheet templates:

• Real-time Progress Tracking: See your hours and requirements update automatically as you log entries—no clunky Excel formulas needed
• Supervisor Integration: Digital sign-off workflows mean no more copy-pasting digital signatures into Excel. Supervisors can initial and comment on individual entries, approve each week of logs, and sign off on any custom period of your logbook.
• Built-in Validation: Logsage automatically validates your entries against Ahpra requirements for your program (e.g., principal supervision hours, PD hours)
• Secure Cloud Storage: Your logbook is safely stored in the cloud on highly secure servers in Sydney—no more relying on local hard drives, paper copies, or email attachments
• Professional PDF Exports: Generate Ahpra-compliant reports with digital signatures in seconds
• Mobile Access: Log entries on-the-go from your phone or tablet
• Voice Entry: Premium users can speak their entries instead of typing (saves significant time and lets you get off the computer)
• Automatic Calculations: Cumulative hours, progress percentages, and completion projections are calculated automatically

Why Logsage Is Better Than Ahpra PDFs

While Ahpra provides PDF templates, they lack the functionality and efficiency that Logsage offers:

• No Built-in Supervisor Review: Ahpra PDFs require either copy-pasting digital signatures into the PDF or manual printing, signing, and scanning. Logsage enables digital supervisor review and approvals, streamlining the entire process.
• No Cumulative Tracking: Ahpra PDFs don't automatically track your cumulative hours or progress toward requirements. Logsage provides real-time dashboards showing exactly where you stand.
• No Progress Monitoring: You can't easily see if you're on track to complete your program on time with PDFs. Logsage shows projected completion dates and highlights any areas that need attention.
• Manual Calculations: With PDFs, you must manually add up hours across multiple documents. Logsage calculates everything automatically.
• No Validation: PDFs don't validate whether your entries meet Ahpra requirements. Logsage checks this automatically.
• Version Control Issues: PDFs can lead to confusion with multiple versions. Logsage maintains a single, always-current version of your logbook.
• Search and Filter: Finding specific entries in PDFs is difficult. Logsage offers powerful search and filtering capabilities.

How Logsage Saves You Time

Logsage saves you significant time through automation and streamlined workflows:

• Automatic Calculations: No more manually adding up hours—Logsage calculates cumulative totals, progress percentages, and completion projections automatically
• Voice Entry (Premium): Speak your log entries instead of typing—saves 5–10 minutes per entry
• Digital Supervisor Approvals: No copy-pasting digital signatures into Excel or printing, scanning, or emailing PDFs. Supervisors can review and sign digitally in minutes.
• Quick Entry Forms: No need to re-enter (or repetitively copy-paste) information like your Client IDs, places of practice, or supervisors. Easily select this info from your own database. Pre-filled forms and smart defaults reduce data entry time.
• Instant PDF Generation: Generate Ahpra-compliant reports in seconds, not hours
• Real-time Validation Checks: Immediate feedback on whether your logging activity is in line with Ahpra requirements—no surprises at submission time
• Mobile Logging: Log entries on-the-go during breaks, eliminating the need to set aside dedicated time later
• Bulk Operations: Supervisors can easily approve and sign an entire week of client contact and client-related entries in one click

Our first users report saving 2–3 hours per week compared to manual logbook management.

Importing Previous Logbook Hours

If you're transferring from another logbook system (Excel, Word, PDF, or another digital platform), you can import your previously approved hours into Logsage.

In your Profile settings, you'll find the “Import Prior Logbook Hours” section where you can enter:

• Client contact hours (real and simulated)
• Client-related hours
• Supervision hours (principal and secondary supervisors)
• Professional development hours (active and passive)

These imported hours will be added to your Logsage totals and appear in your dashboards, analytics, and PDF exports. You should retain your original logbook records as evidence, as Logsage tracks these as cumulative totals rather than individual entries.

Accessing Logsage on Your Phone

Logsage is a secure, cloud-based platform accessible through your web browser on any device (desktop, laptop, tablet, or mobile phone). The app is optimised for mobile use, allowing you to log activities on-the-go without needing to install a separate app.

Adding Logsage to Your Home Screen

Logsage is a Progressive Web App (PWA), which means it works like a native app on your phone without needing to download it from the Apple App Store or Google Play Store.

On iPhone (Safari):

1. Open Logsage in Safari
2. Tap the Share button (square with arrow pointing up)
3. Scroll down and tap “Add to Home Screen”
4. Tap “Add” to confirm

On Android (Chrome):

1. Open Logsage in Chrome
2. Tap the menu (three dots) in the top right
3. Select “Add to Home screen” or “Install app”
4. Tap “Add” or “Install” to confirm

Once added, Logsage will appear as an icon on your home screen and will open in its own window, just like a native app.

Data Security & Privacy

Logsage is built with security at its core. Here's a summary of how your data is protected:

• You own your data. You retain all rights, ownership, and control of the data you input into Logsage. Logsage acts solely as the data processor storing and managing the data on your behalf. This is fully explained in our Terms of Service.
• Australian data residency. All data is stored and processed in Australia—database (Supabase PostgreSQL in Sydney), file storage (AWS in Sydney), and voice transcription (Microsoft Azure in Australia East).
• Encryption & compliance. Logsage is built on Supabase, a SOC 2 Type II compliant platform running on AWS infrastructure (SOC 2 Type II and ISO 27001 certified). Data is encrypted in transit and at rest.
• Row Level Security. Your data is protected by Row Level Security (RLS) policies ensuring only you and your approved supervisors can access it.
• Who can access your entries: You (full control), approved supervisors (only entries you've shared), and Logsage personnel (strictly limited to providing the service, all access logged and audited). Your data is never shared with third parties for marketing.
• Account deletion. You can request deletion of your account and data at any time. Data is removed from active servers typically within 24–48 hours. Always download a final copy of your logbook records before deleting your account.

For full details, see our Privacy Policy and Terms of Service.

Getting Support

Our team is here to help. You can reach us via:

• Email: support@logsage.com.au
• In-App: Use the feedback form in your Profile settings to submit questions or report issues
• Contact Page: Visit our contact page for more ways to reach us