Supervisor Reviews & Approvals

Adding a Supervisor

Go to the “Supervisors” page and click “Add Supervisor.” You'll need to enter their full name, Ahpra registration number, and email address. You can also indicate if they are your principal supervisor and if they use the Logsage app for digital signing.

Principal vs Secondary Supervisors

Your principal supervisor is your main supervisor who oversees your internship or registrar program. They will typically be responsible for approving weekly periods and full logbooks.

Ahpra requires that the supervisor who provided a supervision session needs to initial that entry—whether they are the principal or secondary supervisor. Logsage has a dedicated initialing feature for this. Just select which supervisor delivered the session, and it will go to them for digital approval/initialing.

If one of your supervisors doesn't use the app, no problem. There will be room for them to initial the entry in the exported PDF report.

Digital Signing vs Manual Signing

Digital Signing Enabled

If your supervisor uses Logsage, they can log in to the app to digitally initial individual supervision and PD entries and sign weekly or full logbook approvals. This means you don't need physical signatures and approvals happen seamlessly through the app.

Manual Signing

If your supervisor does not use Logsage, you will need to generate PDF reports and obtain their physical signature on printed documents. The PDF exports include designated signature areas for this purpose.

The Three Levels of Approval

Logsage supports three levels of supervisor approvals, each serving different purposes:

1. Individual Entry Approval

Supervisors can review and digitally initial individual supervision and professional development entries. This provides granular oversight of specific activities and allows supervisors to add comments on individual entries.

Supervisors can navigate to the “Review & Sign” page (or “Supervisees” page), select a supervisee, and see a list of individual supervision and professional development entries awaiting their initials. They can then add comments and digitally initial these entries.

2. Weekly Approval

For provisional psychologists and registrars, your supervisor can approve all your client contact and client-related entries for a specific week (Monday–Sunday) in one go. They will digitally sign this weekly approval, which is then recorded in your logbook.

This weekly approval system matches Ahpra's recommendations for approximately weekly logbook review and fits with how most supervisors operate with alternative logbooks (e.g., manual signing on paper, in Word or Excel).

3. Custom Period Approval

For larger milestones—such as progress reports, supervisor changes, or program completion—you can request your principal supervisor to review and digitally sign your logbook for a custom date range (e.g., 6 months, 1 year, or your full program). This creates a complete, signed record of your logbook for that period.

All three levels can be done digitally (if your supervisor uses Logsage) or manually via PDF exports with physical signatures.

Requesting Full Logbook Approval

On the “Export Report” page, you can select a date range and request your principal supervisor to review and digitally sign your entire logbook for that period (e.g., for progress reports, supervisor changes, or program completion). You will first need to sign the request yourself.